Assistant – Administration Job Posting

Organization

The West Kootenay Regional Arts Council (WKRAC) is a registered charity and non-profit organization located in Nelson, BC, established in 1980. As an arts-service organization, WKRAC is dedicated to arts and cultural development in the region by supporting local arts councils and arts and culture organizations in their work. WKRAC produces several annual projects such as ARTiculate magazine, the Kootenay Festival and Events Brochure, Kootenay Arts E-Bulletin, and co-ordinates educational workshops and events. In addition, WKRAC manages the operations of the Columbia Kootenay Cultural Alliance (CKCA) committee, distributing arts and culture funding on behalf of the Columbia Basin Trust through an annual contract, and management of the annual Columbia Basin Culture Tour.

The work environment is that of a small administrative structure in the non-profit arts sector. This means that all staff will occasionally be asked to cross-train and be willing to get involved outside their normal work area. Although the office is steady year round, there are some seasons of the year where there are multiple projects and key deadlines. At these times the work demands can be varied and intense, so flexibility and a can-do attitude are essential.

Websites

wkartscouncil.com
kootenayartsebulletin.wordpress.com
basinculture.com
cbculturetour.com

 

Summary

Working under the direction of the WKRAC/CKCA Executive Director, the Assistant – Administration is the key full-time office support staff position, providing administrative and clerical support to the ED, board, other staff, and contractors to ensure the smooth operation of WKRAC/CKCA.

The Assistant – Administration must have exceptional computer and database management skills,  excellent oral and written communication skills, be very detail oriented, able to follow direction and able to meet deadlines. The successful candidate must be highly self-motivated, flexible, adaptable, and extremely organized. You possess good time management skills, with a demonstrated ability to manage multiple projects, tasks, and priorities. You are a team player who is mature, shows initiative, acts with discretion and good judgement, and maintains confidentiality.  We require staff to be trustworthy, willing to learn, and be comfortable making position appropriate decisions.

This position requires an individual with a minimum of 5 years’ experience and post-secondary education relating to business administration, office and clerical work (or the equivalent training combined with experience). A demonstrated interest in, understanding of, and appreciation for the arts is an asset.

 

Primary Responsibilities include (but are not restricted to)

Activities may also include assisting with marketing, social media and execution of projects (new and ongoing) as well as performing other duties as they arise.

 

Qualifications and Attributes

 

Working Conditions / Physical Demands

 

Conditions of Employment

 

Remuneration

$20.50/hour; 4% vacation pay; 35-hour work week (approx.); extended health benefits
Number of hours per week estimated – based on current year funding and contracts – subject to change

The Assistant – Administration is an employee of the West Kootenay Regional Arts council (WKRAC). Their services are contracted to the Columbia Kootenay Cultural Alliance (CKCA), and some work on WKRAC projects will also be required.

 

How to Apply

Applicants must electronically submit a cover letter (explaining why you would be a great fit for the position), resume and three work related references, according to the following guidelines:

Deadline for application is March 31, 2018, but WKRAC reserves the right to hire the right person as soon as we meet them, so apply soon!

 

We thank all applicants in advance for their interest, however, only those candidates selected for an interview will be contacted.